Scan HR Document OCR with AI Software Auto Data Capture in KL

Customer Pain Points

• Employee files stored in cabinets, difficult to manage.
• Manual HR data entry is slow and error-prone.
• Documents scattered across departments and emails.
• Difficult to search employee records quickly.
• Compliance and audit preparation takes too much time.

Scanext HR OCR Solution

Scanext provides Ricoh MFP + AI OCR workflow to digitise HR records and capture employee data.

• Scan HR forms, contracts, resumes and records
• Auto extract employee data (name, IC, position)
• Convert into searchable digital files
• Centralised HR document storage

Product Features (USP)

• AI OCR employee data capture
• Auto file naming based on staff details
• Searchable HR document archive
• Cloud, folder & email workflow integration
• Secure document handling
• Reduce HR admin work up to 80%

Product Specification

Solution	AI OCR HR Document Workflow
Device	Ricoh Multifunction Printer
Software	Ricoh Smart Integration
Output	Searchable PDF, Excel, Word
Workflow	Cloud / Folder / Email
Support	Installation & Training

Advantages & Benefits

• Save HR admin time
• Improve employee data accuracy
• Fast document retrieval
• Better HR compliance & audit readiness
• Centralised digital HR system

Who Should Use This?

• HR departments
• Corporate offices
• Factories & manufacturing companies
• Recruitment agencies
• SME business owners

Ready Stock, Training & Support

• Ready stock Ricoh machines
• Delivery & installation
• Onsite user training
• Maintenance & repair service
• Own service engineer team
• Own warehouse support

Fast Quote & Packages

Checklist:

• Number of employees
• Monthly HR documents volume
• Need auto data extraction?
• Need file naming automation?
• Existing Ricoh machine?

Packages:

• Starter: Basic HR OCR scanning
• Business: OCR + auto data capture
• Corporate: Full HR automation workflow