Scanext Solution Sdn Bhd • AI Document Automation KL
Scan Document with AI Software Auto Data Capture & Auto File Rename in KL
Automate your document scanning workflow using Ricoh multifunction printer and AI OCR software. Capture key data and automatically rename files for easy storage and search across Bandar Sri Damansara, Kepong, Jinjang, Desa ParkCity, Bandar Menjalara and nearby KL.
WhatsApp 016-9225928Customer Pain Points
- Documents saved with random names, hard to find later.
- Manual file naming is slow and inconsistent.
- Difficult to organise invoices, forms, contracts and records.
- Staff waste time searching documents.
- No standard document workflow across departments.
Scanext AI Document Solution
Scanext provides Ricoh MFP + AI OCR workflow to capture document data and automatically rename files.
- Scan documents via Ricoh MFP
- Auto extract key data (name, date, ID, invoice no)
- Auto rename file based on extracted data
- Auto save to folder, email or cloud
Product Features (USP)
- AI OCR automatic data capture
- Auto file naming based on document content
- Batch scanning workflow automation
- Searchable digital archive
- Cloud & folder integration
- Reduce admin work up to 80%
Product Specification
| Solution | AI OCR Document Workflow |
| Device | Ricoh Multifunction Printer |
| Software | Ricoh Smart Integration |
| Output | Auto Named Files + Searchable Docs |
| Workflow | Cloud / Folder / Email |
| Support | Installation & Training |
Advantages & Benefits
- Save time on file naming and organisation
- Improve document accuracy and consistency
- Faster document retrieval and search
- Reduce human error in document management
- Better workflow automation
Who Should Use This?
- Admin and HR departments
- Accounting & finance teams
- Legal and contract management offices
- Logistics and operations companies
- SME businesses managing high document volume
Ready Stock, Installation & Support
- Ready stock Ricoh machines (subject availability)
- Delivery & installation KL area
- Onsite user training provided
- Maintenance & repair support
- Own onsite service engineer
- Own warehouse support
Fast Quote & Packages
Checklist:- Type of documents (invoice, contract, form)
- Monthly scanning volume
- Need auto rename format?
- Need cloud integration?
- Existing Ricoh machine?
- Starter: OCR + basic file rename
- Business: OCR + structured naming workflow
- Corporate: Full automation + cloud integration
Visit Scanext or WhatsApp for Demo
Scanext Solution Sdn Bhd
Bandar Sri Damansara, Kuala Lumpur
Nearby: Kepong, Jinjang, Desa ParkCity, Bandar Menjalara
FAQs
How does auto file rename work?
AI OCR extracts key data such as name, date or document number and uses it to automatically rename files.
Can I customise file naming format?
Yes, file naming rules can be customised based on your workflow requirements.
Do I need Ricoh machine?
Yes, Ricoh multifunction printer is required for Smart Integration workflow.
Does Scanext provide training?
Yes, onsite user training, installation and maintenance support are provided.