Scanext provide document scanning service, document management software and complete range of document scanner in malaysia
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Perkhidmatan Mengimbas Pengimejan Dokumen Kerajaan

Government Document Scanning Services

Perkhidmatan Mengimbas Pengimejan Dokumen Kerajaan
Government Agencies at every level have dozens of departments that each have specific processes, regulations and requirements they need to manage and many are paper-intensive. Document management can help to keep track and manage all forms of government documents.

Here are just a few types of documents that are handled by government agencies at the city, state, and federal government:
  • Tax Information
  • Business Licenses
  • Municipal Resources Usage Reports
  • Birth Certificates
  • Marriage Licenses
  • Building Permits
  • City Council Meeting Minutes
  • Financial Records
​
Documents maintained by government entities need to be in strict compliance and require solid security measures to ensure their systems aren’t compromised. Digitizing files and automating processes provide increased productivity and allows you to stretch the budget a bit further by eliminating costly onsite storage and paper document management costs.
How Document Scanning and Conversion Helps Government Agencies
Scanext provide document scanning and electronic DMS systems for government organizations. 
  • Integrate digital files with existing processes and software
  • Automate your document workflow and allow you to track and improve productivity.
  • Provide mobile and remote access to any file whenever and wherever you need it.
  • Eliminate the risk of duplication and restrict access to critical or sensitive documents.
  • Decrease the time it takes to process meeting agenda approvals.
  • Streamline and automate document retention and destruction processes

A document management system is one of the easiest ways for public entities and governmental agencies to add real-time, department-wide access to files without having to add infrastructure or additional servers to your system. Improve efficiency and increase transparency with a scalable, easy-to-manage library of secured electronic documents.

Benefits of Document Scanning and Management for Government
Here are some of the reasons that document scanning and electronic document management can benefit every level of government:

Centralized System for Document Management
Don’t utilize a separate system for each individual department, a document management system will provide you with one place to store and retrieve all your document and files, allowing for instant retrieval with a simple keyword search.

Simplified Processes and Optimized Workflow
Government agencies tend to have a lot of required approvals for any project which means a lot of paperwork. Monitor the progress of a file and automate the document management process to eliminate the headaches of tracking down those hard-to-find signatures.

Version Control
Virtually any electronic document management system will eliminate the chance that an outdated or incorrect version of a RFP or critical document being passed along for approval. Version control allows you to see who uploaded the latest version, removing all doubt about where the file is in your approval process.

Better Vendor Contract Management
One of the most time-consuming long-term duties of any government office is managing and renegotiating vendor contracts. Digital documents can streamline and automate this process, allowing you to easily track changes to the contract, change orders, approvals, contract expiration, renewal, and renegotiation timelines.

A paperless office can really help Government Agencies optimize and streamline their processes. Use Scanext to find an expert to help convert your records to digital and save time, space and headaches related to hard-copy document management.

Get Free Quotes on Document Scanning Services for Government Agencies Today
Get free quotes that will connect you to a local scanning and document management provider that can scan any document or file, and provide you with an easy-to-manage system that allows you to find any contract, RFP, or vendor agreement quickly and easily.

Virtually any document management service offers OCR conversion and PDF conversion, which makes editing, updating, managing, and distributing any file affordable and hassle-free.

To get free quotes on scanning services today, simply fill out the form or whatsApp us directly, you will have free quotes from experts in your area that can help you.
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Related Products:
  • ​HR Document Management Software
  • Document Management System
  • Records Management Systems
  • Document Workflow Software​
  • ​​Workflow Approval Software
  • Online Form Approval Workflow
  • ​Account Payable Invoice Scanning Software
  • Automate Scanning Process Software​​​
  • ​Full Range Document Scanner
  • Document Scanner Rental

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Services
•​ Document Scanning
•​ Large Document
•​ Book Scanning
​
• Photo Scanning
​•​ Negative Film Scanning
​•​ Slide Scanning
• Data Capture
• Document Shredding
•​ Rent Scanner
•​ Rent Large Format Printer
Products
​• Document Scanners
• Book Scanners
• A3 Document Scanners
•​ Large Format Scanners
•​ Large Format Printers
​• Passport ID Scanners
• Portable Mobile Scanners
​• Film & Slide Scanners
​
•​ Photo Scanners
​
•​ 3D Scanners
Software
•​ Document Management
•​ Record Management
•​ File Conversion
•​ Large Format Scanning
•​ Data Capture
•​ ​File Conversion
​​•​ OCR Content


Contact Us

Contact us on Whatapps
Petaling Jaya, Selangor: +603 - 74804928
Gelugor, Penang: +604 - 653 0128
Kota Bharu, Kelantan: +6011 - 1074 8264
Kuala Terengganu, Terengganu : +609 - 622 4253
Kuantan, Pahang: +609 - 5298811
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Copyright © 2023 Scanext Solution Sdn Bhd. All rights reserved.

  • Home
    • Online Store
  • Services
    • Book Scanning
    • Business Card Scanning
    • Document Scanning
    • Large Document Scanning >
      • Map Scanning
      • Fine Art and Artwork Scanning
      • Fine Art Photo with Frame
      • Poster Scanning
      • Scan Fabrics
      • Scan Mosaic Tiles
      • Scan Tinted Film
      • Scan Wood Craft
    • Newspaper & Magazine Scanning
    • Scan A1 A0 Drawing
    • Scan Cloth Pattern
    • Scan Cardboard Foam Board
    • Technical Manual Scanning
    • Document Process Outsourcing
    • Data Capture
    • Secured Shredding and Destruction
    • Plan Plotting and Copying
    • Rent Scanner >
      • Rent Fujitsu Scanner
    • Rent Plotter
    • Rent Photocopier
    • Printing Services
  • Products
    • Document Scanner >
      • Kodak Scanner
      • HP Scanner
      • Epson Scanner
      • Auto Document Feeder (ADF) >
        • Fujitsu Ricoh ScanSnap iX1300
        • Canon R40
      • ADF + Flatbed
      • Stand Alone Network plus Wifi
      • Plustek Scanner Accessories
      • A3 Scanner >
        • Plustek OpticSlim 1180
    • Portable Scanner
    • Kiosk Scanner
    • Flatbed Scanner
    • Production Scanner
    • Book Scanner
    • Large Format Scanner
    • Multifunction Plotter
    • Large Format Printer / Plotter
    • Passport Scanner
    • Photo Scanner >
      • Plustek ePhoto Z300
      • Epson Perfection V600
      • Epson Perfection V850 Pro
      • Epson EXPRESSION 12000XL
    • Film & Slide Scanner
    • 3D Scanner
    • 3D Printer
  • Software
    • File Conversion & OCR Software >
      • Kodak Alaris Capture Pro
      • Kofax Power PDF
      • Abbyy Finereader
    • Scan and Archive >
      • Document Management Software
      • Large Format Scanning Software
      • Self Service Book Scanning Station
      • Passport Data Reader
      • OCR Scanning and Edit
      • Auto File Size Compression
      • Scan Barcode and Rename File
      • Document Sorter
      • File Format Converter
      • Process Workflow Software
      • Storing & Retrieve Documents Software
      • Auto Capture Document Information Software
      • Online Cloud Document Management Software
      • Find Document Software
      • Purchase Order PO Matching for Accounts Payable
    • Scan & Workflow >
      • Document Management System
      • Capture Data Software
      • Online Form Approval Workflow
      • Workflow Approval software
      • Document Workflow Software
      • Business Process Management Software
      • Accounts Payable Invoice Scanning Software
      • HR Document Management Software
      • Document Control System
  • Industry
    • Aerospace
    • Architecture, Engineering & Construction (AEC)
    • Construction
    • Dental
    • Education
    • Electrical & Electronics
    • Entertaiment
    • Finance & Bank
    • Government
    • Healthcare
    • Human Resource
    • Insurance
    • Laboratory
    • Library
    • Logistic
    • Manufacturing
    • Mortgage
    • Oil & Gas
    • Project
    • Real Estate
    • Retail
    • Small Medium Business
    • Telecommunication
  • Scanext Memory
    • Photo Scanning
    • Restore Photo
    • Negative Film Scanning
    • Slide Scanning
  • About Us
    • Contact Us
    • Support >
      • Service Document Scanner
      • Service Photocopier
      • Register Your Product
      • Download Drivers
      • Submit Meter Reading
      • Request Service Quote
    • News Blog
    • Events & Trade Shows
    • Request Quotation
    • Become a Reseller
    • Careers
    • Internship Office Management
    • Internship Information Science Record Management
    • Internship, Latihan Praktikal