Scanext provide document scanning service, document management software and complete range of document scanner in malaysia
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    • Document Scanning
    • Large Document Scanning
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    • Secured Shredding and Destruction
    • Plan Plotting and Copying
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    • Rent Plotter
    • Rent Photocopier
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    • Document Scanner
      • Auto Document Feeder (ADF)
        • Canon R40
        • Kodak E1035 / E1025
      • ADF + Flatbed
      • A3 Scanner
        • Plustek OpticSlim 1180
        • Plustek OpticPro A320L
    • Flatbed Scanner
    • Production Scanner
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      • Kodak Alaris Capture Pro
      • Kofax Power PDF
      • Abbyy Finereader
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      • Document Management Software
      • Large Format Scanning Software
      • Self Service Book Scanning Station
      • Passport Data Reader
      • OCR Scanning and Edit
      • Auto File Size Compression
      • Scan Barcode and Rename File
      • Document Sorter
      • File Format Converter
    • Scan & Workflow
      • Document Management System
      • Capture Data Software
      • Online Form Approval Workflow
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Supplier Invoice Processing Software

Accounts Payable Invoice Scanning Software

Accounts Payable Invoice Scanning Software eliminate paper and manual data entry automate workflow processes and exception handling

DocuWare process incoming invoices

Digitize, automate and securely archive incoming invoices.
  • Eliminate paper and manual data entry
  • Automate workflow processes and exception handling
  • Reclaim early payment discounts
  • Dramatically cut audit prep time
  • Invoice 3-way, 4-way matching
  • Purchase order automation software
  • Ocr invoice processing
  • Invoice automation software

Verifying the accuracy of invoices

The verification ensures the invoice is booked in a timely manner and approved by an authorized employee or multiple employees in different departments. ​
Taxes, fees and totals​
Ensure the invoice amounts are correctly stated and calculated, including the correct tax rates, tax amounts and any other fees listed. The total amount and all other calculations are checked here as well, including entering the general ledger coding and the appropriate accounting period. In most cases, accounts payable also handles these tasks.
Order verification​
Content verification is tasked with determining whether the product being billed was the one actually ordered and received. The number of items, quality and the agreed price are also checked at this point. These tasks are usually handled by clerks in the accounts payable department, receiving department, or in purchasing.
Fraud detection​
Invoices are therefore subject to a factual, technical and formal review before they are approved, posted and then paid. To realize leaps forward in efficiency, companies should optimize invoice verification as part of their accounting activity whenever possible.

Advantages of digital invoice processing

Rapid and automated invoice processing increases trust with suppliers. This automatically improves your reputation with suppliers since invoices are paid faster and more reliably.
All process steps are tracked and transparent to supervisors and authorized employees. Automated processes can compensate for employees who are absent due to illness or vacation.
Doing away with paper copies and paper printouts provides massive cost savings, as well as practical benefits such as reclaiming office space from filing cabinets and unnecessary printers.
Filing is easier since no paper folders are necessary. Office material is saved, and archiving is easier since it is completely digital. With automation, digital organization happens automatically – you set the rules, and then invoices and other documents are instantly stored in the correct manner.

Process of DocuWare's digital invoice

DocuWare digitizes and automates every step of the incoming invoice process.
Intelligent indexing captures incoming documents and automatically applies critical index data. Workflows then route invoices through an automatic approval queue, or to the right people for approvals. Invoices are then securely archived and prepared for future audits. Finally, transaction information in the form of a CSV file can be uploaded into ERP and other finance applications to ensure all information is synchronized.
Benefits:

Faster payments​
The workflows for electronic invoice processing also transmit all important information for further processing directly to an accounting program to ensure speedy payment without delays. Discount deadlines can be easily met, and repetitive reminders become a problem of the past.
More productive staff
And because of this automation, accounting staff can reach decisions significantly faster to open more time for strategic tasks such as liquidity planning or controlling. Daily responsibilities transition from manual tasks and data entry to monitoring automated processes, handling exceptions, and focusing on strategic planning.
Security and data integrity
Since sensitive documents arrive in accounting day in and day out, the security, reliability and integrity of digital systems are very important. Rights management, virus scanners, audit trails, data encryption and information accuracy are foundational to digital processes.
Auditing prep and delivery
Thanks to intelligent archiving, all required data – or just the data you need – can be transmitted to auditors quickly and completely electronically in real time. In the event of questions about an invoice process, a quick look at the digital archive provides complete transparency of the workflow data. Even short audit deadlines are no problem.  And if you have integrated with your financial application, invoices can be accessed directly from there as well.
Legal compliance
In addition, DocuWare archives documents in a legal, compliant manner to comply with Federal and State laws and regulations regarding invoice archiving. Digital processes can be easily adapted to audit and accounting standards. Digitized accounting practices does not only save time and money, but also increase process quality and data security.
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Related Products:
  • Document Management System
  • Records Management Systems
  • Document Workflow Software​
  • ​​Workflow Approval Software
  • Online Form Approval Workflow
  • ​Business Process Management Software
  • Automate Scanning Process Software​
  • ​HR Document Management Software
  • ​Full Range Document Scanner
  • Document Scanner Rental

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Services
•​ Document Scanning
•​ Large Document
•​ Book Scanning
​
• Photo Scanning
​•​ Negative Film Scanning
​•​ Slide Scanning
• Data Capture
• Document Shredding
•​ Rent Scanner
•​ Rent Large Format Printer
Products
​• Document Scanners
• Book Scanners
• A3 Document Scanners
•​ Large Format Scanners
•​ Large Format Printers
​• Passport ID Scanners
• Portable Mobile Scanners
​• Film & Slide Scanners
​
•​ Photo Scanners
​
•​ 3D Scanners
Software
•​ Document Management
•​ Record Management
•​ File Conversion
•​ Large Format Scanning
•​ Data Capture
•​ ​File Conversion
​​•​ OCR Content


Contact Us

Contact us on Whatapps
Petaling Jaya, Selangor: +603 - 7847 2415
Gelugor, Penang: +604 - 653 0128
Kota Bharu, Kelantan: +6011 - 1074 8264
Kuala Terengganu, Terengganu : +609 - 622 4253
Kemaman, Terengganu: +609 - 853 4028
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  • Home
  • Online Store
  • Services
    • Document Scanning
    • Large Document Scanning
    • Data Capture
    • Secured Shredding and Destruction
    • Plan Plotting and Copying
    • Rent Scanner
    • Rent Plotter
    • Rent Photocopier
    • Printing Services
  • Products
    • Document Scanner
      • Auto Document Feeder (ADF)
        • Canon R40
        • Kodak E1035 / E1025
      • ADF + Flatbed
      • A3 Scanner
        • Plustek OpticSlim 1180
        • Plustek OpticPro A320L
    • Flatbed Scanner
    • Production Scanner
    • Book Scanner
    • Large Format Scanner
    • Multifunction Plotter
    • Large Format Printer / Plotter
    • Passport Scanner
    • Photo Scanner
    • Film & Slide Scanner
    • 3D Scanner
    • 3D Printer
  • Software
    • File Conversion & OCR Software
      • Kodak Alaris Capture Pro
      • Kofax Power PDF
      • Abbyy Finereader
    • Scan and Archive
      • Document Management Software
      • Large Format Scanning Software
      • Self Service Book Scanning Station
      • Passport Data Reader
      • OCR Scanning and Edit
      • Auto File Size Compression
      • Scan Barcode and Rename File
      • Document Sorter
      • File Format Converter
    • Scan & Workflow
      • Document Management System
      • Capture Data Software
      • Online Form Approval Workflow
      • Workflow Approval software
      • Document Workflow Software
      • Business Process Management Software
      • Accounts Payable Invoice Scanning Software
      • HR Document Management Software
      • Document Control System
  • Industry
    • Architecture, Engineering & Construction (AEC)
    • Human Resource
    • Insurance
    • Financial
    • Library
  • Scanext Memory
    • Photo Scanning
    • Negative Film Scanning
    • Slide Scanning
  • About Us
    • Contact Us
    • Support
      • Service Document Scanner
      • Service Photocopier
      • Register Your Product
      • Download Drivers
      • Submit Meter Reading
      • Request Service Quote
    • News Blog
    • Events & Trade Shows
    • Request Quotation
    • Careers
    • Internship, Latihan Praktikal
    • Become a Reseller