HR Employee File Record Management Software

HR Document Management Software

HR document e mployee file management software centralizes, organizes and secures employee records

Manage employee's records with DocuWare Employee Management Software.

Centralize, organize and secure their employee records
Improve processes from recruiting to annual reviews to talent management.

Paperless
Digitize paper records and eliminate disorganized shared drives. Organize all records in one secure home and get to critical information within seconds.

Guaranteed Privacy Data
Protect sensitive employee information with secure access rights and data encryption.

Support self-service
Make significant strides in empowering individual employees, managers and HR colleagues with self-service capabilities, from basic searching to portal integration.

Time-saving
Automate and simplify manual data entry, endless searching for documents, emailing unresponsive managers and other menial tasks.

Begin with employee records

Start simple: provide a central, secure home for each employee’s documents. Then introduce key workflows when you’re ready to standardize processes and approval chains.
Bring together resumés, tax forms, certifications, reviews, succession plans and more into a secure, searchable repository and ditch the paper and messy shared drives.
When you’re ready, use those documents in key workflows between you, managers and employees

Recruiting
Create job postings, efficiently manage the influx of resumés, and use workflow to aggregate feedback from internal stakeholders.

Talent pool
Build a centralized pool of qualified applicants for current and future openings. Search across resumés, cover letters and applications.

Onboarding
Give employees the best possible start by minimizing busywork and ensuring laptops and other equipment is ready to go on day one.

Performance reviews
Monitor each employee's performance, provide early assessments and conduct interviews in a structured manner.

Time-off management
Give employees the power to request vacation time, personnel time or medical leave — and track all of it from one location.

Legal compliance
Keep confidential information safe with access rights and retention policies to comply with HIPAA, GDPR and other legal requirements.

Certifications
Manage certification applications and renewal reminders for all employees, including trainees.

Employee separation
Automating this process with explicit tasks to ensure nothing is missed and the exit process is completed accurately.

A solution ready for teams of any size and shape

Easy cloud model
Simple subscription pricing with no gotchas — every feature is unlocked on day one.

Outlook ready
Runs happily alongside Microsoft Outlook for easy access right from your email.

Solo or together
Integrate with other apps, or run the solution as standalone.

Your pace
Start small (just get rid of paper!) — then extend when you’re ready.

Cloud-based. Preconfigured.

DocuWare's solution for employee management is available as a cloud-based preconfigured solution that set up everything, including:

Document archiving and searching

Automatic data indexing when scanning or importing documents

User profiles and access rights for mindful security and employee privacy

Workflows and exception rules for effortless movement of information

... and more!

Benefits

Demonstrate expertise
No amount of HR competence will help if your processes can’t provide a path your employees to follow your lead. Build confidence as a reliable business partner

Maintain transparency
Your colleagues are counting on a neutral, transparent business partner. Stay objective through the toughest HR days with secure records and dependable approval workflows that protect you, your team and the company.

Focus on results, not process
By establishing a rock-solid and compliant base of secure personal records management and processes, you can focus on why you got into HR in the first place: helping colleagues navigate recruitment, onboarding, annual reviews and more.

Be ready for the exceptions
The world of human resources guarantees one thing: there are always exceptions. With flexible process management and the ability to craft ad hoc workflows, it’s no trouble to handle whatever the day throws at you.