Human Resource HR Document Scanning Company for Malaysia & Singapore
Expertise in Digitize Employee Files and HR Documents
What is a human resource document scanning services ?
Human resource document scanning services involve converting paper-based HR documents, such as employee files, benefits forms, performance evaluations, and other HR-related documents, into digital formats. This process can be performed by specialized document scanning companies, or by HR departments using in-house scanning equipment and software.
The benefits of human resource document scanning services include improved document management processes, faster access to information, reduced storage costs, enhanced security, and improved compliance with legal and regulatory requirements.
Document scanning services typically involve high-speed scanners that can capture both sides of a page in a single pass, producing digital images of the scanned documents. Optical Character Recognition (OCR) technology can then be used to convert the scanned images into machine-readable text, which can be indexed and searched for faster retrieval.
Once digitized, HR documents can be stored in a digital document management system, which can provide access controls, version control, and audit trails. Digital documents can also be easily shared and accessed remotely, improving communication and collaboration among HR staff and other stakeholders.
Overall, human resource document scanning services can help HR departments to manage their documents more effectively, reducing the time and effort required for manual document management tasks and improving the overall efficiency of the HR function.
The benefits of human resource document scanning services include improved document management processes, faster access to information, reduced storage costs, enhanced security, and improved compliance with legal and regulatory requirements.
Document scanning services typically involve high-speed scanners that can capture both sides of a page in a single pass, producing digital images of the scanned documents. Optical Character Recognition (OCR) technology can then be used to convert the scanned images into machine-readable text, which can be indexed and searched for faster retrieval.
Once digitized, HR documents can be stored in a digital document management system, which can provide access controls, version control, and audit trails. Digital documents can also be easily shared and accessed remotely, improving communication and collaboration among HR staff and other stakeholders.
Overall, human resource document scanning services can help HR departments to manage their documents more effectively, reducing the time and effort required for manual document management tasks and improving the overall efficiency of the HR function.
Why human resource department need document dcanning service ?
Human resource departments often deal with a large volume of documents, including resumes, employee records, contracts, and other important paperwork. Managing and organizing all of these documents can be a time-consuming and complex process.
Document scanning services can be helpful for human resource departments for several reasons:
Document scanning services can be helpful for human resource departments for several reasons:
- Digitization: Scanning documents and converting them into digital files can make it easier to store and manage documents. Digital documents can be easily searched, sorted, and shared, saving time and increasing efficiency.
- Space-saving: Scanned documents take up much less physical space than paper documents. This can be particularly important for human resource departments that may have limited storage space.
- Security: Scanned documents can be stored in secure digital formats with encryption and password protection, reducing the risk of sensitive information falling into the wrong hands.
- Accessibility: Scanned documents can be accessed remotely, allowing HR staff to work from home or access files while on the go.
Before & After Scan HR Documents
Human resource departments often face several challenges related to document management before implementing document scanning services. These challenges can include: |
After implementing document scanning services, human resource departments can experience a range of benefits, including: |
Time-consuming manual processes: Without digital document management, HR staff may have to spend significant time manually sorting, filing, and retrieving paper-based documents. |
Time savings: Scanned documents can be quickly and easily searched, sorted, and retrieved, reducing the time spent on manual document management tasks. |
Limited storage space: Paper documents can take up significant physical storage space, which can be a challenge for HR departments with limited space. |
Cost savings: Digitizing documents can reduce the need for physical storage space and the costs associated with paper-based document management. |
Risk of loss or damage: Paper documents are vulnerable to damage from natural disasters, theft, or simple misplacement, which can result in the loss of important information. |
Improved accuracy: Scanned documents can be electronically processed and checked for errors, reducing the risk of mistakes or omissions. |
Security risks: Paper documents are at risk of theft, unauthorized access, or accidental disclosure, which can result in legal and reputational risks for the organization. |
Enhanced security: Digital documents can be stored in secure formats with access controls and encryption, reducing the risk of data breaches or information loss. |
Difficulty in sharing information: Paper documents can be difficult to share, especially with remote or distributed teams, which can slow down communication and decision-making. |
Improved accessibility: Digitized documents can be accessed remotely, making it easier for HR staff to work from home or on-the-go. |
Hard copy of hr document will take time to find and retrieve and needed for audit purpose. |
Compliance: Digital document management can help HR departments to comply with legal and regulatory requirements for document retention, privacy, and security. |
Overall, these challenges can make document management a time-consuming, resource-intensive, and potentially risky process for HR departments. Implementing document scanning services can help HR departments to overcome these challenges and improve their document management processes. |
Overall, document scanning can improve the efficiency, accuracy, and security of HR document management, freeing up time and resources for HR staff to focus on more strategic tasks. |
How does human resource document scanning services work ?
Human resource document scanning services involve converting paper-based HR documents, such as employee files, resumes, benefits forms, and performance evaluations, into digital formats using specialized scanning equipment and software. Here's how the process typically works:
- Document preparation: The documents are prepared for scanning, which may involve removing staples, paper clips, and other bindings that could damage the scanner. The documents are sorted and arranged in the order required for scanning.
- Scanning: The prepared documents are scanned using high-speed scanners that can capture both sides of the page in a single pass. The scanned images are saved in the desired format, such as PDF or TIFF.
- Image enhancement: The scanned images are processed to enhance their quality and readability, using features such as auto-rotation, image cropping, and de-skewing.
- Optical Character Recognition (OCR): OCR technology is used to convert the scanned images into machine-readable text, which can be indexed and searched for faster retrieval.
- Quality control: The scanned images and OCR results are reviewed and checked for accuracy and completeness, ensuring that all relevant information has been captured.
- Data extraction: The relevant data from the scanned documents is extracted and organized into a structured format, such as a database or spreadsheet.
- Secure storage: The digitized HR documents are securely stored in a digital document management system, which can provide access controls, version control, and audit trails.
Why Scanext is a professional HR document scanning company ?
1. Experience: Scanext is a hr document scanning company with a proven track record in providing document scanning services. we have serve more than 100 human resource department of different industries and completed different sizes of the projects, in more than 8 years.
2. Expertise: Scanext specializes in hr document scanning services and has expertise in handling hr types of documents of your organization needs to scan. We have complete set of equipment, software, and technical capabilities.
3. Security: Scanext is a hr document scanning company that prioritizes security and has measures in place to protect your sensitive data. Only specific scanning operator able to access, scan and save your documents.
4. Compliance: Scanext is a hr document scanning company that has experience in complying with legal and regulatory requirements for document retention, privacy, and security. Only specific scanning operator able to retrive your document.
5. Customer service: Scanext is a hr document scanning company that provides excellent customer service, including clear communication, responsiveness, and flexibility.
6. Cost: Scanext is a hr document scanning company that provides transparent pricing. Our values of services are in terms of time saved, productivity, and risk reduction.
Scanext a professional hr document scanning company with experience, expertise, security measures, compliance policies, customer service, and cost. We ensure you had a successful hr document scanning project and able improve your organization's document management processes.
2. Expertise: Scanext specializes in hr document scanning services and has expertise in handling hr types of documents of your organization needs to scan. We have complete set of equipment, software, and technical capabilities.
3. Security: Scanext is a hr document scanning company that prioritizes security and has measures in place to protect your sensitive data. Only specific scanning operator able to access, scan and save your documents.
4. Compliance: Scanext is a hr document scanning company that has experience in complying with legal and regulatory requirements for document retention, privacy, and security. Only specific scanning operator able to retrive your document.
5. Customer service: Scanext is a hr document scanning company that provides excellent customer service, including clear communication, responsiveness, and flexibility.
6. Cost: Scanext is a hr document scanning company that provides transparent pricing. Our values of services are in terms of time saved, productivity, and risk reduction.
Scanext a professional hr document scanning company with experience, expertise, security measures, compliance policies, customer service, and cost. We ensure you had a successful hr document scanning project and able improve your organization's document management processes.
1.0 Scanning Services for Human Resource Documents
Our professional is to help you scan your human resource (HR) documents and export them to your Human Resource Management (HRM) system, Document Management System (DMS), or any other IT system you use. We can digitize all kinds of HR documents for you: employee contracts, CVs / resumes, job application forms, payroll records, medical insurance records, performance reviews, retirement / pension files, sick leave forms, etc.
With over 5 years of experience in scanning, indexing and archiving massive volumes of documents, we know everything there is to know about scanning human resource documents / personnel files. Our scanning services are delivered through our scanning division by highly qualified, security-cleared personnel that are dedicated to quality HR document scanning.
Our professional is to help you scan your human resource (HR) documents and export them to your Human Resource Management (HRM) system, Document Management System (DMS), or any other IT system you use. We can digitize all kinds of HR documents for you: employee contracts, CVs / resumes, job application forms, payroll records, medical insurance records, performance reviews, retirement / pension files, sick leave forms, etc.
With over 5 years of experience in scanning, indexing and archiving massive volumes of documents, we know everything there is to know about scanning human resource documents / personnel files. Our scanning services are delivered through our scanning division by highly qualified, security-cleared personnel that are dedicated to quality HR document scanning.
1.1 Superior Equipment & Technology
We use only the highest quality document scanners available on the market. Our production grade scanners come with state-of-the-art features that enable us to provide you with top quality digital images. In addition, we use our own proprietary technology to control, streamline and automate all our scanning operations. It was developed entirely in-house by our expert personnel. Its main purpose is to reduce human intervention to an absolute minimum and remove the risk of human error. This highly sophisticated, one-of-a-kind technology offers complete trace-ability and provides full real-time reporting functionality.
We use only the highest quality document scanners available on the market. Our production grade scanners come with state-of-the-art features that enable us to provide you with top quality digital images. In addition, we use our own proprietary technology to control, streamline and automate all our scanning operations. It was developed entirely in-house by our expert personnel. Its main purpose is to reduce human intervention to an absolute minimum and remove the risk of human error. This highly sophisticated, one-of-a-kind technology offers complete trace-ability and provides full real-time reporting functionality.
1.2 HR Document Scanning Process
All stages of the human resource document scanning process are controlled entirely by our standard scanning procedures (SCP), including quality control, human resource allocation and our high-end document scanners. It is a clear and fully transparent step-by-step process that guarantees superior quality and full confidentiality:
1. Scan at your office or scan at our facilities.
2. Preparation & Scanning
3. Indexing & Classification
4. Quality Control & Image Enhancement
5. Metadata & Image Delivery
All stages of the human resource document scanning process are controlled entirely by our standard scanning procedures (SCP), including quality control, human resource allocation and our high-end document scanners. It is a clear and fully transparent step-by-step process that guarantees superior quality and full confidentiality:
1. Scan at your office or scan at our facilities.
2. Preparation & Scanning
3. Indexing & Classification
4. Quality Control & Image Enhancement
5. Metadata & Image Delivery
1.3 Privacy & Security
Scanext takes matters of privacy, security and data protection very seriously. We have an in-house Data Protection Officer (DPO) on staff who is responsible for ensuring compliance with internal privacy & security policies.
Scanext takes matters of privacy, security and data protection very seriously. We have an in-house Data Protection Officer (DPO) on staff who is responsible for ensuring compliance with internal privacy & security policies.
- In-house DPO on staff
- Strict access controls; 24/7 monitoring
- Ban on Wi-Fi & mobile phones
- Background checks & confidentiality agreements
- Secure transportation & sealed storage
- Secure image & metadata delivery
- Confidential certified destruction
2.0 Document Management Software (DMS)
Dokmee Document Management Software is designed to help organizations capture all their human resource documents (paper and electronic), securely archive them in a central repository and make them easy to retrieve by authorized members of staff. What this means is that you can obtain a unified view of your employees and create a complete electronic file for each.
Dokmee Document Management Software is designed to help organizations capture all their human resource documents (paper and electronic), securely archive them in a central repository and make them easy to retrieve by authorized members of staff. What this means is that you can obtain a unified view of your employees and create a complete electronic file for each.
- Document Archiving
- Form Processing
- Document Routing and Approval
- Security and Compliance
|
|
Related Products:
