Scanext provide document scanning service, document management software and complete range of document scanner in malaysia
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Project Document Scanning Service

Project Files Scanning & Conversion

Project Files Scanning & Conversion
Project Document Problem
Traditionally, the day to day documents relating to projects are stored in paper files which after completing the project are archived either to an archive facility or stored in the office in filing cabinets. Therefore a business will incur a storage cost which is not a one off. Also, access to these documents requires either waiting for the file to be retrieved from the archive or locating it from a filing cabinet

Project Document Solution
There is a modern way to store and access these files, which is by having these scanned and stored into a digital filing system. This eliminates the need for physical storage and files can be accessed from anywhere in the world.
Scanext provides that very service to help businesses transform their paper files to digital format using best practices and cost effectiveness compared to scanning documents internally.

Things To Consider
Although scanning a few documents for many businesses is not a new or unusual task, however when you are considering high volumes of files to be scanned, there are a number of things we have learnt that businesses should consider which can help to create a more practical approach to the digitisation of files. Our customer services and sales coordinators can work with your business to establish a scoping document which will help you to understand the cost, time-frame and compliance relating to your particular industry.
  • What types of documents are being considered for scanning (e.g. project folders)
  • What type of files/folders the documents stored in (e.g. cardboard folder, ring binders or lever arch files)
  • What are varying documents sizes present in the files/folder (e.g. A5, A4, A3 and any larger sizes)
  • Are the file stored in the filing cabinets or storage containers
  • On average how often the documents are accessed
  • How many people would need to access the scanned files
  • How are the files currently labelled, categorised and filed
  • Would you need to access the scanned files from outside the office/remote location
  • Can the originals be securely shredded upon successful conversion of the files to digital format

Returning your files
Once converted to digital format the files can be stored in the traditional Microsoft Windows Explorer / Shared Folder / Drive, Microsoft SharePoint / Office 365 or many clients have chosen our complimentary Document Storage & Retrieval system which is specifically designed for highly volume document storage and retrieval scenario. To meet the diverse demand of the various industries, we have also developed the Scanext Cloud document storage and retrieval system which sits on our fully managed cloud platform. Our clients can securely access their project documents from anywhere in the world and at any time.

​To start your digital transformation, fill out the form in Request Quotation Button or Whatsapp Us. One of our document management professionals will be in touch to learn about your practice.
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Related Products:
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  • Document Management System
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  • Document Workflow Software​
  • ​​Workflow Approval Software
  • Online Form Approval Workflow
  • ​Account Payable Invoice Scanning Software
  • Automate Scanning Process Software​​​
  • ​Full Range Document Scanner
  • Document Scanner Rental

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Services
•​ Document Scanning
•​ Large Document
•​ Book Scanning
​
• Photo Scanning
​•​ Negative Film Scanning
​•​ Slide Scanning
• Data Capture
• Document Shredding
•​ Rent Scanner
•​ Rent Large Format Printer
Products
​• Document Scanners
• Book Scanners
• A3 Document Scanners
•​ Large Format Scanners
•​ Large Format Printers
​• Passport ID Scanners
• Portable Mobile Scanners
​• Film & Slide Scanners
​
•​ Photo Scanners
​
•​ 3D Scanners
Software
•​ Document Management
•​ Record Management
•​ File Conversion
•​ Large Format Scanning
•​ Data Capture
•​ ​File Conversion
​​•​ OCR Content


Contact Us

Contact us on Whatapps
Petaling Jaya, Selangor: +603 - 74804928
Gelugor, Penang: +604 - 653 0128
Kota Bharu, Kelantan: +6011 - 1074 8264
Kuala Terengganu, Terengganu : +609 - 622 4253
Kuantan, Pahang: +609 - 5298811
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Copyright © 2023 Scanext Solution Sdn Bhd. All rights reserved.

  • Home
    • Online Store
  • Services
    • Book Scanning
    • Business Card Scanning
    • Document Scanning
    • Large Document Scanning
    • Scan A1 A0 Drawing
    • Newspaper & Magazine Scanning
    • Scan Cloth Pattern
    • Scan Cardboard Foam Board
    • Technical Manual Scanning
    • Document Process Outsourcing
    • Data Capture
    • Secured Shredding and Destruction
    • Plan Plotting and Copying
    • Rent Scanner >
      • Rent Fujitsu Scanner
    • Rent Plotter
    • Rent Photocopier
    • Printing Services
  • Products
    • Document Scanner >
      • Kodak Scanner
      • HP Scanner
      • Epson Scanner
      • Auto Document Feeder (ADF) >
        • Fujitsu Ricoh ScanSnap iX1300
        • Canon R40
      • ADF + Flatbed
      • Stand Alone Network plus Wifi
      • Plustek Scanner Accessories
      • A3 Scanner >
        • Plustek OpticSlim 1180
    • Portable Scanner
    • Kiosk Scanner
    • Flatbed Scanner
    • Production Scanner
    • Book Scanner
    • Large Format Scanner >
      • Colortrac L36e
    • Multifunction Plotter
    • Large Format Printer / Plotter
    • Passport Scanner
    • Photo Scanner >
      • Plustek ePhoto Z300
      • Epson Perfection V600
      • Epson Perfection V850 Pro
      • Epson EXPRESSION 12000XL
    • Film & Slide Scanner
    • 3D Scanner
    • 3D Printer
  • Software
    • File Conversion & OCR Software >
      • Kodak Alaris Capture Pro
      • Kofax Power PDF
      • Abbyy Finereader
    • Scan and Archive >
      • Document Management Software
      • Large Format Scanning Software
      • Self Service Book Scanning Station
      • Passport Data Reader
      • OCR Scanning and Edit
      • Auto File Size Compression
      • Scan Barcode and Rename File
      • Document Sorter
      • File Format Converter
      • Process Workflow Software
      • Storing & Retrieve Documents Software
      • Auto Capture Document Information Software
      • Online Cloud Document Management Software
      • Find Document Software
      • Purchase Order PO Matching for Accounts Payable
    • Scan & Workflow >
      • Document Management System
      • Capture Data Software
      • Online Form Approval Workflow
      • Workflow Approval software
      • Document Workflow Software
      • Business Process Management Software
      • Accounts Payable Invoice Scanning Software
      • HR Document Management Software
      • Document Control System
  • Industry
    • Aerospace
    • Architecture, Engineering & Construction (AEC)
    • Construction
    • Dental
    • Education
    • Electrical & Electronics
    • Entertaiment
    • Finance & Bank
    • Government
    • Healthcare
    • Human Resource
    • Insurance
    • Laboratory
    • Library
    • Logistic
    • Manufacturing
    • Mortgage
    • Oil & Gas
    • Project
    • Real Estate
    • Retail
    • Small Medium Business
    • Telecommunication
  • Scanext Memory
    • Photo Scanning
    • Negative Film Scanning
    • Slide Scanning
  • About Us
    • Contact Us
    • Support >
      • Service Document Scanner
      • Service Photocopier
      • Register Your Product
      • Download Drivers
      • Submit Meter Reading
      • Request Service Quote
    • News Blog
    • Events & Trade Shows
    • Request Quotation
    • Become a Reseller
    • Careers
    • Internship Office Management
    • Internship Information Science Record Management
    • Internship, Latihan Praktikal