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Multiple file naming formats help you classify the scanned file as soon as you see it!

16/4/2019

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​“A good file name helps to identify its content and context without having to open the file itself.”

It’s true! If the file name is good enough, there will be no difficulty sorting the files. If you can name the scanned files according to your own logic, it must be super easy to find the correct one!

Speaking of the file names for scanned files, I think most people will think of the serial number, or the format of date and time! Of course, such a file name is not a problem for scanning, the problem is in the subsequent filing and classification. Since you want to scan the document into an electronic file, you definitely want to find it more convenient and efficient in the future. It is better to know the file type from the file name, so we usually modify the name of the scanned file manually!

Modify the name of the scanned file manually!!!

That is to open the file one by one to see what the content is, then rename each file one by one!!!
What!! How long does it take to do this!!
Should it be so annoying to sort the scanned files! ?

Picture
This problem can be exactly solved before the scanning process. Plustek exclusively developed the DocAction II program that has built-in a variety of file naming formats. In addition to “set barcode as filename” that has been separately introduced before, you can also use the combination of prefix and suffix for classification, so that it is not necessary to open each file after scanning to manually modify the file name. Setting the filename format is very simple, just dropdown the list and select the suitable format.
Picture
In this way, sorting files is not a problem anymore. It not only saves time and effort, but also completes the classification of the scan files. Just take a glance, you could know the type of file and find the correct file without difficulty.
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  • Home
    • Online Store
  • Services
    • Document Scanning
    • Book Scanning
    • Large Document Scanning
    • Newspaper & Magazine Scanning
    • Technical Manual Scanning
    • Document Process Outsourcing
    • Data Capture
    • Secured Shredding and Destruction
    • Plan Plotting and Copying
    • Rent Scanner
    • Rent Plotter
    • Rent Photocopier
    • Printing Services
  • Products
    • Document Scanner >
      • Auto Document Feeder (ADF) >
        • Canon R40
        • Kodak E1035 / E1025
        • Epson DS-410 Scanner
        • Epson DS-530II Scanner
        • Epson DS-570WII Scanner
        • Epson ES-580W Scanner
      • ADF + Flatbed >
        • Epson DS-1630 Scanner
        • Epson DS-6500 Scanner
        • Epson DS-7500 Scanner
      • A3 Scanner >
        • Plustek OpticSlim 1180
        • Plustek OpticPro A320L
        • Epson DS-50000 Scanner
        • Epson DS-60000 Scanner
        • Epson DS-70000 Scanner
        • Epson DS-30000 Scanner
        • Epson DS-32000 Scanner
    • Portable Scanner >
      • Kodak ScanMate i940
      • Plustek MobileOffice S410
      • Canon imageFORMULA P150
      • Epson ES-50 Scanner
      • Epson ES-60W Scanner
      • Epson WorkForce DS-310
      • Epson WorkForce DS-360W
    • Kiosk Scanner
    • Flatbed Scanner
    • Production Scanner
    • Book Scanner
    • Large Format Scanner
    • Multifunction Plotter
    • Large Format Printer / Plotter
    • Passport Scanner
    • Photo Scanner >
      • Plustek ePhoto Z300
      • Epson Perfection V600
      • Epson Perfection V850 Pro
      • Epson EXPRESSION 12000XL
    • Film & Slide Scanner
    • 3D Scanner
    • 3D Printer
  • Software
    • File Conversion & OCR Software >
      • Kodak Alaris Capture Pro
      • Kofax Power PDF
      • Abbyy Finereader
    • Scan and Archive >
      • Document Management Software
      • Large Format Scanning Software
      • Self Service Book Scanning Station
      • Passport Data Reader
      • OCR Scanning and Edit
      • Auto File Size Compression
      • Scan Barcode and Rename File
      • Document Sorter
      • File Format Converter
    • Scan & Workflow >
      • Document Management System
      • Capture Data Software
      • Online Form Approval Workflow
      • Workflow Approval software
      • Document Workflow Software
      • Business Process Management Software
      • Accounts Payable Invoice Scanning Software
      • HR Document Management Software
      • Document Control System
  • Industry
    • Architecture, Engineering & Construction (AEC)
    • Human Resource
    • Insurance
    • Financial
    • Library
  • Scanext Memory
    • Photo Scanning
    • Negative Film Scanning
    • Slide Scanning
  • About Us
    • Contact Us
    • Support >
      • Service Document Scanner
      • Service Photocopier
      • Register Your Product
      • Download Drivers
      • Submit Meter Reading
      • Request Service Quote
    • News Blog
    • Events & Trade Shows
    • Request Quotation
    • Become a Reseller
    • Careers
    • Internship Office Management