Scanext Solution Sdn Bhd • HR Document OCR KL
Scan HR Document OCR with AI Software Auto Data Capture in KL
Digitise employee records, HR forms, contracts, payroll documents and staff files using AI OCR scanning software with Ricoh multifunction printer. Automatically capture HR data and convert paper files into searchable digital records across Kepong, Kuala Lumpur, Petaling Jaya, Subang Jaya, Shah Alam and Klang.
WhatsApp 016-9225928Customer Pain Points
- Employee files stored in cabinets, difficult to manage.
- Manual HR data entry is slow and error-prone.
- Documents scattered across departments and emails.
- Difficult to search employee records quickly.
- Compliance and audit preparation takes too much time.
Scanext HR OCR Solution
Scanext provides Ricoh MFP + AI OCR workflow to digitise HR records and capture employee data.
- Scan HR forms, contracts, resumes and records
- Auto extract employee data (name, IC, position)
- Convert into searchable digital files
- Centralised HR document storage
Product Features (USP)
- AI OCR employee data capture
- Auto file naming based on staff details
- Searchable HR document archive
- Cloud, folder & email workflow integration
- Secure document handling
- Reduce HR admin work up to 80%
Product Specification
| Solution | AI OCR HR Document Workflow |
| Device | Ricoh Multifunction Printer |
| Software | Ricoh Smart Integration |
| Output | Searchable PDF, Excel, Word |
| Workflow | Cloud / Folder / Email |
| Support | Installation & Training |
Advantages & Benefits
- Save HR admin time
- Improve employee data accuracy
- Fast document retrieval
- Better HR compliance & audit readiness
- Centralised digital HR system
Who Should Use This?
- HR departments
- Corporate offices
- Factories & manufacturing companies
- Recruitment agencies
- SME business owners
Ready Stock, Training & Support
- Ready stock Ricoh machines
- Delivery & installation
- Onsite user training
- Maintenance & repair service
- Own service engineer team
- Own warehouse support
Fast Quote & Packages
Checklist:- Number of employees
- Monthly HR documents volume
- Need auto data extraction?
- Need file naming automation?
- Existing Ricoh machine?
- Starter: Basic HR OCR scanning
- Business: OCR + auto data capture
- Corporate: Full HR automation workflow
Visit Scanext or WhatsApp for Demo
Scanext Solution Sdn Bhd
Bandar Sri Damansara, Kuala Lumpur
FAQs
What HR documents can be scanned?
Employee records, contracts, resumes, payroll forms, IC copies and HR documents.
Can AI OCR capture employee data?
Yes, it extracts key data like name, IC number and position automatically.
Can documents be searchable?
Yes, scanned files can be converted into searchable digital documents.
Does Scanext provide training?
Yes, onsite training and support are provided.
