Scanext Solution Sdn Bhd • Contract OCR Automation KL
Scan Contract OCR with AI Software Auto Data Capture in KL
Digitise signed agreements, tenancy contracts, supplier agreements, HR contracts, service agreements and legal documents using Ricoh multifunction printer scanning with AI OCR workflow. Capture important contract data, convert paper into searchable digital files and improve document control for businesses near Bandar Sri Damansara, Bandar Menjalara, Desa ParkCity, Damansara Damai, Kepong and Jinjang.
WhatsApp Scanext: 016-9225928Customer Pain Points
- Signed contracts are stored in cabinets and hard to retrieve quickly.
- Staff manually rename, file and search contract documents.
- Important details such as contract number, date, party name and expiry date are difficult to track.
- Contract copies are scattered across departments, email and physical folders.
- Management needs better control for audit, renewal and compliance checking.
Scanext AI Contract OCR Solution
Scanext helps your company set up Ricoh MFP scanning with AI OCR workflow to convert contracts into searchable files and capture key contract data for easier filing, tracking and retrieval.
- Scan contract documents using compatible Ricoh multifunction printer.
- AI OCR helps read printed contract text and important fields.
- Capture data such as contract title, party name, date, reference number and amount.
- Route documents to email, shared folder or cloud workflow.
Product Features & Unique Selling Points
- AI OCR contract data capture to reduce manual typing.
- Searchable PDF and editable file workflow support depending on package.
- Auto file naming based on contract data and workflow rules.
- Cloud, folder and email routing for better document distribution.
- Ideal for contract archive, audit preparation and renewal tracking.
- Onsite setup, user training and support by Scanext engineers.
Product Specification
| Solution Type | AI OCR contract scanning workflow |
| Device | Compatible Ricoh multifunction printer scanner |
| Software | Ricoh Smart Integration / OCR workflow setup |
| Output | Searchable PDF, editable file, Excel index or cloud-routed document |
| Support | Delivery, installation, onsite user training, maintenance and repair support |
Advantages, Benefits & Applications
- Reduce manual contract filing and document naming work.
- Search contracts by keyword, company name, date or reference number.
- Improve audit preparation and internal document control.
- Speed up retrieval for finance, HR, legal, admin and management teams.
- Support digital archive workflow for contracts, agreements and forms.
Who Should Use This?
- Legal firms and corporate legal departments.
- HR teams managing employment contracts.
- Procurement teams handling supplier agreements.
- Property management and tenancy agreement teams.
- Finance and admin teams managing service contracts.
- SMEs that want searchable contract records without messy filing.
Ready Stock, Installation, Training & Service
- Ready stock subject to Ricoh model and software package availability.
- Delivery and installation available in KL and nearby areas.
- Onsite user training for scanning, naming and routing workflow.
- Maintenance and repair support by own onsite service engineer.
- Own warehouse factory support for office equipment solutions.
Fast Quote Checklist & Packages
Fast Quote Checklist
- What contract types do you need to scan?
- How many contract pages per month?
- Need searchable PDF, Excel index or editable file output?
- Need auto file rename by party name, date or contract number?
- Need cloud, shared folder, email or SharePoint workflow?
- Do you already have a Ricoh MFP?
Suggested Packages
- Starter: Contract OCR scan to searchable PDF.
- Business: OCR + auto file naming + shared folder workflow.
- Corporate: OCR + cloud routing + index data + onsite training and support.
Visit Scanext Bandar Sri Damansara or WhatsApp for Contract OCR Demo
Scanext helps KL businesses convert physical contracts into searchable, organised and workflow-ready digital files.
Scanext Solution Sdn Bhd. (1150182-P)
6, Persiaran Industri, SD5, Bandar Sri Damansara, 52200 Kuala Lumpur.
Nearby: Bandar Menjalara, Desa ParkCity, Damansara Damai, Kepong, Jinjang.
Frequently Asked Questions
Can AI OCR scan contracts and capture data automatically?
Yes. AI OCR can help capture contract text and key details such as contract name, date, reference number, party name and amount, depending on document quality and workflow setup.
Can scanned contracts become searchable PDF files?
Yes. Ricoh OCR workflow can convert scanned contract pages into searchable document formats, making retrieval easier for audit, admin and legal use.
Can the file name be automatically renamed by contract data?
Yes. File naming rules can be configured based on extracted data such as contract number, customer name, supplier name, date or department, depending on the selected workflow package.
Does Scanext provide onsite training and maintenance?
Yes. Scanext provides delivery, installation, user training, maintenance and onsite service repair support in KL and nearby areas.
