Human Resource HR Document Scanning & Document Management Software
1.0 Scanning Services for Human Resource Documents
Our professional is to help you scan your human resource (HR) documents and export them to your Human Resource Management (HRM) system, Document Management System (DMS), or any other IT system you use. We can digitize all kinds of HR documents for you: employee contracts, CVs / resumes, job application forms, payroll records, medical insurance records, performance reviews, retirement / pension files, sick leave forms, etc.
With over 5 years of experience in scanning, indexing and archiving massive volumes of documents, we know everything there is to know about scanning human resource documents / personnel files. Our scanning services are delivered through our scanning division by highly qualified, security-cleared personnel that are dedicated to quality HR document scanning.
Our professional is to help you scan your human resource (HR) documents and export them to your Human Resource Management (HRM) system, Document Management System (DMS), or any other IT system you use. We can digitize all kinds of HR documents for you: employee contracts, CVs / resumes, job application forms, payroll records, medical insurance records, performance reviews, retirement / pension files, sick leave forms, etc.
With over 5 years of experience in scanning, indexing and archiving massive volumes of documents, we know everything there is to know about scanning human resource documents / personnel files. Our scanning services are delivered through our scanning division by highly qualified, security-cleared personnel that are dedicated to quality HR document scanning.
1.1 Superior Equipment & Technology
We use only the highest quality document scanners available on the market. Our production grade scanners come with state-of-the-art features that enable us to provide you with top quality digital images. In addition, we use our own proprietary technology to control, streamline and automate all our scanning operations. It was developed entirely in-house by our expert personnel. Its main purpose is to reduce human intervention to an absolute minimum and remove the risk of human error. This highly sophisticated, one-of-a-kind technology offers complete trace-ability and provides full real-time reporting functionality.
We use only the highest quality document scanners available on the market. Our production grade scanners come with state-of-the-art features that enable us to provide you with top quality digital images. In addition, we use our own proprietary technology to control, streamline and automate all our scanning operations. It was developed entirely in-house by our expert personnel. Its main purpose is to reduce human intervention to an absolute minimum and remove the risk of human error. This highly sophisticated, one-of-a-kind technology offers complete trace-ability and provides full real-time reporting functionality.
1.2 HR Document Scanning Process
All stages of the human resource document scanning process are controlled entirely by our standard scanning procedures (SCP), including quality control, human resource allocation and our high-end document scanners. It is a clear and fully transparent step-by-step process that guarantees superior quality and full confidentiality:
1. Scan at your office or scan at our facilities.
2. Preparation & Scanning
3. Indexing & Classification
4. Quality Control & Image Enhancement
5. Metadata & Image Delivery
All stages of the human resource document scanning process are controlled entirely by our standard scanning procedures (SCP), including quality control, human resource allocation and our high-end document scanners. It is a clear and fully transparent step-by-step process that guarantees superior quality and full confidentiality:
1. Scan at your office or scan at our facilities.
2. Preparation & Scanning
3. Indexing & Classification
4. Quality Control & Image Enhancement
5. Metadata & Image Delivery
1.3 Privacy & Security
Scanext takes matters of privacy, security and data protection very seriously. We have an in-house Data Protection Officer (DPO) on staff who is responsible for ensuring compliance with internal privacy & security policies.
Scanext takes matters of privacy, security and data protection very seriously. We have an in-house Data Protection Officer (DPO) on staff who is responsible for ensuring compliance with internal privacy & security policies.
- In-house DPO on staff
- Strict access controls; 24/7 monitoring
- Ban on Wi-Fi & mobile phones
- Background checks & confidentiality agreements
- Secure transportation & sealed storage
- Secure image & metadata delivery
- Confidential certified destruction
2.0 Document Management Software (DMS)
Dokmee Document Management Software is designed to help organizations capture all their human resource documents (paper and electronic), securely archive them in a central repository and make them easy to retrieve by authorized members of staff. What this means is that you can obtain a unified view of your employees and create a complete electronic file for each.
Dokmee Document Management Software is designed to help organizations capture all their human resource documents (paper and electronic), securely archive them in a central repository and make them easy to retrieve by authorized members of staff. What this means is that you can obtain a unified view of your employees and create a complete electronic file for each.
- Document Archiving
- Form Processing
- Document Routing and Approval
- Security and Compliance
